Client: means a natural person or legal entity (represented by its legal representative or any other duly authorized person), professional or individual, requesting the services of Picha either for itself or on behalf of its own clients (which may be natural Data Subjects or legal entities, professionals or individuals – hereafter the “End Clients” or “End Client”).
Data or Personal Data: means any information relating to a Data Subject, including any information deemed personal information under the Applicable regulation regarding data protection;
Photographer: a service provider carrying out photo or video shoots as part of the Services;
Applicable regulation regarding data protection: means Data Protection Act of the Republic of Kenya and any other legal provisions applicable and relating to the Processing and/or protection of personal data;
Processor: means the natural person or legal entity, public authority, service or any other organisation which, alone or jointly with others, determines the purposes and means of processing Personal Data;
Services: means the photography services delivered by Picha to its Clients or End Clients via the Website and via the API;
Processing or process: means any operation or set of operations carried out, whether or not by means of automated processes and applied to Personal Data, such as collection, registration, organisation, retention, adaptation or modification, extraction, consultation, use, disclosure by transmission, distribution or any other form of making available, matching or interconnection as well as locking, deletion or destruction;
User: individual browsing on the Website. This may be a Client or a Photographer.
Personal Data is collected and processed by:
The company Picha Images (hereafter “Picha” or the “Processor”)
Registered with the Republic of Kenya
2.2 Contact Details of the Data Protection Officer (DPO)
Picha has chosen to appoint a DPO whom you may contact at the following email address: firstname.lastname@example.org.
We may collect your Data in different ways, particularly when you register with Picha as a Client or Photographer, when you apply for a job on our Website, when you browse our Website, when you contact us via our Website (subsites “Need advice?” or “Contact”), but also in our communication by letter, email, telephone or via our chatbot.
We also reserve the right to link and/or combine the Data concerning you that we collect through these different means.
We process the Data processing for the following objectives (purposes):
– You are a Client or End Client: Picha processes your Data to:
– You are a Photographer: Picha processes your Data to:
– You are a User of the Website: Picha processes your Data to:
– You are applying for a job: Picha processes your Data to:
In all cases Picha may be called on to process your Data to:
This processing is implemented on the following legal basis:
Picha informs you when the provision of information is compulsory. If you do not provide this “compulsory” information, Picha may be unable to provide the relevant services or answer any queries.
If the information requested is not mandatory, the fields of the relevant form will be identified as such. It is up to you to choose to fill them in or not.
When viewing the Website, and subject to your browser settings, cookies may be dropped on your browser when you connect via a terminal (computer, tablet, smartphone, etc).
Cookies are text files used to recognise your browser throughout the validity period of the cookie concerned and may be used to optimise the use of the Website and personalise the content displayed.
The Website uses the following cookies:
Unless you opted-out, the cookies will be valid for 13 months.
We do not disclose or share the Personal Data we collect except in the following cases:
We may share aggregated, pseudonymised, or even anonymised information, which is not identifiable, in the context of statistical analyses of our business objectives, which includes the number of visitors to Our Website and the number of clicks on our website and our emails.
Picha has set forth retention periods for your Data, based on the processing objective (its purpose) and taking into account its legal obligations and needs in terms of evidence (i.e. the existence of a contractual relationship).
Generally speaking, your Data is kept by Picha for the time needed and for the purpose for which it has been collected. Your Data will then be archived for the statutory limitation period applicable in order to allow Picha to meet its legal obligations.
Our Website makes reference to Picha pages and accounts on different social networks. We draw your attention to the fact that the content presented on these social platforms may be viewed by the public. This is why you must be vigilant when you submit Personal Data via such platforms. Picha cannot be held liable for actions taken by third parties if you post Data on one of Picha’s social media accounts.
In accordance with applicable Regulation regarding data protection and under the conditions provided for by the said Regulation, in respect of your Personal Data you have a right:
Moreover, at any time and without justification you have the right to opt out of the processing of your Personal Data for commercial prospecting purposes, including profiling and have a right to withdraw any consent given to Picha.
In some cases, we may ask you to justify your identity (copy of national identity card or passport) in order to ensure that you are indeed the relevant Data Subject. Your identity document will be kept for the period needed to process your request.
You may exercise these rights by sending a request to our DPO by email (privacy@Pichaimages.com) or by letter for the attention of DPO of Picha, Lotus Plaza, 4th Floor Chiromo lane, Nairobi-Kenya.
This Personal Data Protection Policy may be updated periodically to inform any individual of changes that have occurred in our practices regarding Personal Data processing. These changes will be published on our Website if applicable.
For any additional information on the protection of your Personal Data, you may contact us:
Last update: October 1st, 2020